Migrating data from SQL Server to MS Access(*.mdb; *.accdb)

This guide walks you through migrating data from SQL Server to MS Access in a few simple steps using ESF Database Migration Toolkit. Simplify complex migration tasks and save valuable time with our streamlined approach.

SQL Server vs. MS Access:

  • SQL Server is a robust relational database management system developed by Microsoft, designed for a wide range of data management applications. It supports a variety of transaction processing, business intelligence, and analytics applications in corporate IT environments. Known for its high performance, scalability, and security features, SQL Server offers comprehensive tools for database creation, management, and maintenance, making it a preferred choice for both small-scale applications and large enterprise systems. Its integration with other Microsoft products and services further enhances its versatility and ease of use.
  • Microsoft Access is a robust database management system (DBMS) that combines the relational Microsoft Jet Database Engine with a graphical user interface and software development tools. As part of the Microsoft Office suite, MS Access provides users with an easy-to-use platform for creating and managing databases, enabling efficient data entry, query execution, and report generation. It supports various data formats, allows integration with other Microsoft applications, and is ideal for small to medium-sized databases used in business and personal applications.

Prerequisite:

  • Software Required:

    64-bit Windows application for ESF Database Migration Toolkit 12.2.08 (2025-07-11).
    (md5: e93a0ef57622bfd8ee77d6aa6e38c13b)
    32-bit Windows application for ESF Database Migration Toolkit 12.2.08 (2025-07-11).
    (md5: bd34cb7f73c88c6d0c7a44069ad756d6)
  • System Supported:

    • Windows 7 or higher.
    • SQL Server 6.5 or higher.
    • MS Access 97 or higher.

Step by Step Wizard:

  1. Configure Microsoft SQL Server Data Source

    • In the "Choose a Data Source" dialog:
      • Select "Microsoft SQL Server"
    • Server connection details:
      • Enter host name (include instance if needed): e.g., localhost\sqlexpress
      • For TCP/IP connections:
        • Port number: 0 (default, uses named pipes)
        • Provide username (e.g., sa) and password
    • Authentication method:
      • Check Windows Authentication checkbox for integrated security
    • Database configuration:
      • Click Refresh Database to list databases
      • Select existing database or enter new database name
        • New databases are automatically created during migration
    • Schema configuration:
      • Click Refresh Schema to list schemas
      • Select existing schema or enter new schema name
        • New schemas are automatically created during migration
        • Default: dbo (if left empty)
    SQL Server connection dialog showing host field, authentication options, and refresh controls
    Fig. 1: Microsoft SQL Server data source configuration
  2. Configure Microsoft Access Destination

    • In the "Choose a Destination" dialog:
      • Select "Microsoft Access (*.mdb;*.accdb)"
    • File selection:
      • Click the "..." button (Browse)
      • Select target .mdb or .accdb file
    • Workgroup security configuration (if applicable):
      • Click the Lock button
      • Set system database in security dialog
    "Choose a Destination" dialog showing Microsoft Access option, file browser, and lock button
    Fig. 2: Microsoft Access destination configuration
  3. In "Select Source Table(s) & View(s)" Dialog

    • Select migration objects: Choose tables or views to include in the migration.
      Select Tables & Views
      Fig. 3: Select tables and views
    • Modify table structure: Click the ellipsis (...) button to access table options and schema adjustments.
      Transform
      Fig. 4: Do transform
    • Configure field mapping: In the Field Mapping options:
      • Customize destination fields (name, data type, default value, comments)
      • Select data transfer method:
        • Overwrite Table (replace existing data)
        • Empty Data (truncate before insert)
        • Append Data (add to existing data)
        • Skip Table (exclude from transfer)
      • Apply data filters before transfer
  4. Execution Dialog

    • Start migration: Click "Submit" to initiate automated data transfer from SQL Server to MS Access.
      Execute
      Fig. 5: Execute migration
    • Monitor progress: Click "Browse Log" for real-time migration tracking, including issue resolution details.
    • Save configuration: Click "Save as job" to store settings for:
      • Quick reloads of migration jobs
      • Command-line execution (use: dmtc.exe --help for parameter options)
  5. Finished!

    After migration completes, the toolkit generates a comprehensive report for verifying migration accuracy. You can monitor progress as the automated process runs efficiently. For any questions or feedback, contact us – our team is ready to assist.

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Related Links:

1. MS Access to SQL Server Migration
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2. SQL Server to MS Excel Migration
3. SQL Server to MariaDB Migration
4. SQL Server to MySQL Migration
5. SQL Server to Oracle Migration
6. SQL Server to PostgreSQL Migration
 
1. DB2 to MS Access Migration
2. FireBird to MS Access Migration
3. Foxpro to MS Access Migration
4. Informix to MS Access Migration
5. InterSystems Cache to MS Access Migration
6. MariaDB to MS Access Migration
7. MySQL to MS Access Migration
8. Oracle to MS Access Migration
9. PostgreSQL to MS Access Migration
10. SQL Azure to MS Access Migration
11. SQLite to MS Access Migration